How We Work
The Presbytery of East Africa is organized with standing committees responsible to the Moderator of the Presbytery to conduct various aspects of the Presbytery’s business. For building a facility, there is both a Land Committee and a Building Committee. The Presbytery meets with all its Pastors (over 100) at least 3 times a year.
The Land Committee seeks out possible sites for new churches. Typically, there is a backlog of opportunities. This tracking is continually updated based on input from local church Pastors in the Presbytery. As churches mature, it is common for the local body to start a “neighborhood” church a few kilometers away. These neighborhood churches have no land or buildings and frequently meet under a tree or in a village. In our case, once King’s Kids Africa has secured the funds and made a commitment to the Presbytery to proceed, the Land Committee will: (i) identify a site; (ii) search for the rightful owner (which can often be an issue); (iii) negotiate the purchase price; (iv) pay for the property; and (v) secure the necessary sales/legal documentation.
In much this same way, the Land Committee will secure land for a new school, except that a backlog tracking system is not in place.
Once the property is secured, the Building Committee will establish the design standards and oversee the entire design, bidding/contracting and building process. The committee will first solicit bids for design and then, once completed and approved, will solicit bids (including bills of materials) for construction. (Note: Wherever possible, the design of the orphan homes are being standardized to reduce costs and shorten the design/build cycle.) The Building Committee will then review the bids and make a recommendation to King’s Kids Africa for final approval, funding and award. The final contract will be between the Presbytery and the contractor.
Throughout construction, the committee will visit the site; meet with the contractor to monitor progress, make decisions/selections as necessary; and approve payments to the contractor. Generally, the Building Committee will withhold 5 – 10% of the funds as retention until such time as the work and a final inspection have been completed.